From the "Invoices" section, select "Add invoice" to create a new invoice. Next, enter the invoice details:
- Invoice number
- Company branch
- Customer name
- Add the customer name or select an existing customer
- You can add, edit, remove, and import contacts
- Select currency
- Choose the invoice date and due date
- Status automatically changes to "Overdue" for invoices not paid by the due date
- Due date is automatically generated based on the invoice date and the default payment term you define in "Invoicing settings"
- Add line items to reflect the services or products provided
- Insert existing line items or create new ones
- Edit line item details like unit price, quantity, tax, and discount for existing line items
- Choose payment methods
- Select which payment methods to make available to the customer on the invoice
- These options reflect the methods defined for the selected company branch during account set up process. These options can include:
- Flywire’s payment service
- Bank transfer
- An offline method (cash or check)
- Add and configure late fees (optional)
- Late fee amount
- Late fee type (day, week, month)
- Late fee tax
- Late fee accrual and waive periods
- Set up a customized installment settings (optional)
- Override the default start dates and due dates for each installment
- Establish late fees for each installment
- Attach files
- Add notes and comments
- Add invoice labels
- You can add any custom labels on an invoice based on your company’s needs (e.g. "blackfriday", "discount10") and filter the invoices based on those labels.